Administrative Assistant/Receptionist Part-time
Terry-Lynn Johnson

  • Collect and Calculate Timesheets
  • Calculate Mandated Family Maintenance for Employee’s
  • Payroll Remittance
  • WORKSAFE Remittance
  • Data Entry into Sage 50 Invoice and Purchases, Employees and Payroll, FMEP Cheques & print cheques
  • Oversee current enrollment for Post-Secondary Education students – current and prospective students
  • Spuzzum First Nation Education packages
  • Sponsorship letters
  • Billing Information forms
  • Consult/Liaison with support networks – Financial Advisors, Councilors, Student Services
  • Prepare Social Assistance Budget & Decision Forms, Applications – New & Existing clients
  • Create all Requisitions including; Social Assistance, Hardship, Post-Secondary, & Honoraria
  • Fill out Budget and Decision Forms, calculate and process Social Assistance Paper Work per Recipient
  • Social Assistance Remittance
  • Collect, Calculate and create Requisitions Travel Forms
  • Collect and Calculate Reimbursement Receipts
  • Prepare Band Deposits
  • Create Supplies/Inventory list
  • Shop for Office Supplies and or order On-Line
  • Fill out Cash Reconciliation Forms
  • Prepare and issue Fishing Permits
  • Facilitate & Organize Events – Planning, Booking, Budgeting, Set-Up & Clean-Up
  • Registering Chief and Council for Workshops/Meetings and Booking Reservations and or Accommodations
  • Search/Attain Proposal Packages and or Grants, Write Proposals or Fill Out Applications, Follow Agreements, Submission Deadlines and provide Final Reports.
  • Emergency Preparedness and Response Coordinator – Training, coordination, Facilitation
  • Book catering & Meetings – FTISS, NNTC, INAC
  • Order Spuzzum First Nation Security Cheques
  • Search all files from Payables looking for inaccuracies, tagged for signatures and forwarded to appropriate persons
  • Search all files from Payroll looking for inaccuracies, tagged for signatures and forwarded to appropriate persons
  • Search all files from Social Assistance looking for inaccuracies, tagged for signatures and forwarded to appropriate persons
  • Search all file from Post-Secondary Education, looking for inaccuracies, tagged for signatures and forwarded to appropriate persons
  • Re-Organize Payroll, Payables, and Social Assistance and Post-Secondary Education files by Cheque date and then pull paper work dated from April 1. 2014 to March 31. 2015 and file in Banker Boxes for auditors and start new fiscal Year.
  • Assist Auditors
  • Referrals – Counselors (Melissa Neilsen) (Ann Davis Society), Family Support (Allen Roscoe) (Debi Kurton) (Monica Munroe), D&A (Kinghaven) (Riverstone Detox Program), Family Maintence Enforcement Program, Health (NNTC-Leanne Hunsbedt), Membership (Diana Stromquist), Status (Pauline Charlie), COHI Program (Tannis John), SASet (Carol Raspberry), (Jodi Campbell), Home Community Care Aid, CHR – Spuzzum First Nation (Denise Adams)
  • Personal E-mails with Delegated Work from C&C, Aleki Tuivai or Trish Herrera
  • Make Community Notices
  • Write/draft Letters
  • Update and Create Office Paperwork
  • Relief Receptionist
  • Pocket Cheques
  • Filing
  • Work within Spuzzum First Nation Policies and Guidelines
  • Work within Spuzzum First Nation Code of Confidentially